Field Operations Administrator II
Overview
Join our team at Texas Water Utilities, a leading water utility dedicated to providing excellent service to our community. The Field Operations Department Administrator leads, coordinates, and supports the Field Operations team that operate and maintain the water system to efficiently provide safe and reliable service to our customers.This position is intended to perform Administrative Functions at an advanced level. This position requires mentoring from more experienced department personnel, including intermediate review of work product. This position will independently develop and decide on methodologies and strategies for performing duties, and immediately report actions taken to department leadership. This position may lead/direct tasks to lower level Field Operations Administrators. This position may be designated as employee responsible to lead and train other Field Operations Administrators.
What We Offer
• 401k Company Match: 100% of the first 6% of your eligible compensation contributed to the Plan
• Vacation Accrual: Starting at 3 weeks per year
• Holidays: 10 company-paid holidays per year
• Floating Time: 16 hours of paid floating time per year
• Additional Benefit Plans include Medical, Dental, Vision, Company-Paid Life Insurance and more
• Training, Professional Certifications, and Education Allowance
What You'll Do
Essential Functions Statement(s)
This position will be willing and able to perform the following duties and others as assigned:
Operations Administration Functions
Purchasing
General: Execute and refine goods and service procurement procedures that ensure that company procurement, contracts, insurance, qualification and accounts payable requirements are met, recommend vendors for addition or removal to the pre-approved list of qualified vendors, and ensure that vendors deliver quality products and services at reasonable prices.
Field and Safety Supplies: Coordinate the acquisition and distribution of field and safety supplies to support the activities of Field Operations personnel.
Uniforms: Coordinating ordering or new and replacement uniforms for field operators, and administer access to lockers and deliveries from vendor. Administer ordering and distribution of other uniform items such as Customer Service Office uniforms, jackets, caps, etc.
Supporting Field Operations Managers: Performing administrative functions for managers in the department including booking travel (flights, hotels, and rental cars), making reservations for events, renewing association memberships, scheduling meetings, and completing expense reports.
Enterprise Resource Planning System (ERP – SAP)
Material Management (MM): Create purchase requisitions in SAP, applying the correct material and accounting codes. Communicate Purchase Order numbers to vendors for inclusion on their invoices. Complete goods receipt transactions for purchase orders where services or products are delivered. Review the open order report to determine if there are old purchase orders that require attention such as following up with vendors or performing goods receipt.
Preventative Maintenance
Maintenance Planning and Scheduling:
Develop, maintain and coordinate with the Mechanics a calendar and hourly based CMMS preventative and predictive maintenance program to cover all the Plants, Control Valve Stations, and Production Meters located in the SJH and WLMTWU districts. Maintenance tasks will include the cleaning of structures and assets, the inspections of motors, pumps, wells, and electrical panels and any corrective maintenance for addressing defects. The annual lubrication of all motors and pumps. Ensure maintenance tasks are completed.
Data Entry:
Manage the vibration and thermography predictive maintenance data collection and trending. Track alarms, generate reports and coordinate and prioritize corrective maintenance with the Mechanics. Ensure tasks are captured, tracked and completed.
Safety: Attend offsite and company safety classes and meetings as scheduled, ensures safety of self and others, and always puts personnel safety ahead of getting the job done. Understands and works in conformance with safe operating practices and rules. Constantly on alert for any safety hazards that may cause harm to any employee, customer, or member of the general public. Ensure that appropriate Personal Protective Equipment (PPE) is used at all times according to regulations and company policies. Ensure that all times decisions are made by the department that puts personal safety ahead of completing tasks.
What You'll Bring
Education: High School diploma or equivalent required
Experience: Minimum of 5 years working in an operations environment (utility, engineering, construction, utility, manufacturing, etc.) performing administrative support and procurement functions is preferred. Minimum of 4 years ERP experience is required (SAP - SM, DD, MM, CRM modules preferred)
Driver’s License: Must hold a valid Texas driver’s license with acceptable driving record as determined by the Company’s insurance carrier.
Computer Skills: Experience with Microsoft Excel, Word, PowerPoint, Outlook and Windows Explorer is required. Experience using Enterprise Resource Planning (ERP) database software is preferred. Specifically, experience with SAP modules including Service Management (SM), Customer Relationship Management (CRM), Device Management (DM), Materials Management (MM) are desired.
Work Environment
May be required to sit for long periods of time, must be able to walk long distances, may work long and irregular hours under demanding conditions, must be able to operate a Company passenger vehicle or pickup truck, must have adequate vision and hearing that is required to communicate with personnel in person or by telephone and may require moderate lifting and carrying up 25 pounds. May work outside and may be subjected to adverse working conditions and inclement weather.
Nearest Major Market: Houston
